Call for Proposals to Host the 10th Global Moon Village Workshop & Symposium – 2026

The Moon Village Association (MVA) invites proposals to host the 10th edition of its annual Global Moon Village Workshop & Symposium, to be held in late 2026. This milestone event will mark a decade of global collaboration and innovation in support of humanity’s sustainable presence on the Moon.

Since its first edition in Strasbourg in 2017, the Workshop & Symposium has become the flagship event of the MVA. It gathers experts, stakeholders, and enthusiasts from all over the world to discuss technical progress, policy developments, and MVA’s ongoing and future activities.

The 9th edition will be held in Turin, Italy, on December 3–4, 2025. The 10th edition offers a unique opportunity to celebrate the evolution of the Moon Village concept and set the stage for the future of lunar exploration.

Past Editions at a Glance

Since 2017, the Global Moon Village Workshop & Symposium has been hosted in cities across Europe, North America, and Asia, in collaboration with leading universities, space agencies, and organizations. Highlights include:

2017 – Strasbourg, France, hosted with the International Space University (ISU)
2018 – Los Angeles, USA, with the University of Southern California (USC) and National Space Society (NSS)
2019 – Tokyo & Kyoto, Japan, with Tokyo University of Science, Keio University, and Kyoto University
2020–2021 – Nicosia, Cyprus, held online, with the Cyprus Space Exploration Organization (CSEO)
2022 – Los Angeles, USA, with NSS
2023 – Kurashiki & Tottori, Japan, with local universities and support from JAXA
2024 – Luxembourg, with the Luxembourg Space Agency (LSA)
2025 – Turin, Italy, with local institutional partners (upcoming)

Each edition draws 150–250 participants and features rich technical, policy, and outreach discussions.

About the Event

The Global Moon Village Workshop & Symposium is typically held over 2-2.5 days between November and December. It features:

An opening evening reception or special event
Two full days of Plenary Sessions and Working Sessions
An optional outreach activity (0.5 to 1 day in duration)
Networking opportunities, including lunches, coffee breaks, and a formal dinner

Expected attendance: 150–200 international participants, with potential for more.

Proposal Requirements

Interested hosts should provide the following information:

1. Tentative Dates and Venue

Preferred dates between November and December 2026
Venue must include:
- A plenary room for at least 150–200 participants
- 5 breakout rooms for working sessions (20–30 participants each)
- Catering areas for breaks, lunches, and a dinner (dinner may be off-site if specified)

2. Accommodation

List of nearby hotels, including one main hotel for which special rates can be arranged
Estimated prices for participants

3. Fees and Sponsorship

Tentative participation fees and what they include (note if dinner is included or separate)
Method of fee collection
Ability to attract sponsorship (local, national, or international)

4. Local Support and Logistics

Availability of local staff or volunteers to support logistics (e.g., presentations, technical support)
Support for handling visa issues
Optional: proposals for social activities or local tours for accompanying persons

MVA Responsibilities

MVA will support the selected host by:

Establishing an International Program Committee (IPC)
Creating and maintaining the event website
Confirming the schedule, registration fees, and logistics timeline
Managing abstract submission and speaker engagement
Conducting international promotion via MVA channels
Providing official use of the MVA name and logo
Coordinating production of an event leaflet

Financial Arrangements

A formal contract will be signed between MVA and the Local Organizing Committee (LOC) at least six months prior to the event.
Interested parties can request the draft contract and financial requirements from Glafki Antoniou (gro.n1753253886oitai1753253886cossa1753253886egall1753253886ivnoo1753253886m@uoi1753253886notna1753253886.ikfa1753253886lg1753253886) before submitting a proposal.

Submission Deadline

Proposals must be submitted by 1 November 2025 (midnight CEST).
Please send your submission to:
gro.m1753253886oitai1753253886cossa1753253886egall1753253886ivnoo1753253886m@yks1753253886vokst1753253886nev.g1753253886elo1753253886 (copy togro.n1753253886oitai1753253886cossa1753253886egall1753253886ivnoo1753253886m@uoi1753253886notna1753253886.ikfa1753253886lG1753253886)

Selection and Announcement

The selected host will be informed and then announced on 4 December 2025, during the Closing Ceremony of the 9th Global Moon Village Workshop & Symposium in Turin.